Macon Kennel Club, Inc.
As Incorporated and Revised: April 13, 1939 September 1, 1966 August 6, 1973
March 7, 1977
March 3, 1980 October 5, 1981 February 3, 1986 August 1, 1988
March 4, 1996
The name of this organization will be the Macon Kennel Club, Incorporated.
OBJECTIVES and POLICIES
Section 1 OBJECTIVES:
The Objectives of the Kennel Club are:
A. For the advancement and furtherance of interest in Purebred Dogs and for the common welfare of owners of Purebred Dogs in this area.
B. For the holding of Dog Shows under the authority of the American Kennel Club. C. For exhibiting Purebred Dogs and in so doing, promoting the knowledge of them. D. For improving the breeds and management of Purebred Dogs.
Section 2 POLICIES:
The policies of the Kennel Club are:
A. To foster free and open discussion. All discussion shall be without bias, without discrimination, to be used for the benefit of the members in general and Purebred Dogs as a whole.
B. To cooperate with the American Kennel Club in advancing the interests and influence of the Organization, or the products of such organization.
There shall be four types of memberships: Active Adult, Family, Inactive, and Junior. Only Active members in good standing shall be eligible to vote and hold office. Membership shall be limited to those interested in Purebred Dogs, in sympathy with the aims of the Club and in good standing with the American Kennel Club. Active members must be 16 years of age or older. Junior members shall not be eligible to hold office nor to vote. All member applicants must reside within a sixty-mile radius of Macon, Georgia.
A guest may submit application for membership during attendance at his/her second regular meeting of the Club. At the meeting following receipt of the applications, after it has been duly approved by the Membership Committee, the application shall be read and then voted on by secret ballot and the applicant shall be notified by
mail whether or not elected into the Membership. All applicants must be approved by a three-quarter (3/4) vote of those members present and voting.
A. A member, to be in good standing, must not be delinquent in dues, must attend meetings regularly, (except Inactive Members), participate in projects and activities of the Club and be in good standing with the American Kennel Club.
B. A person who has dropped out of the Club voluntarily may be accepted into membership again as outlined in Article III, Section 2 without the three meeting attendance required.
C. Any Member in good standing, by issuing a letter of intent, may become an Inactive member, and shall forfeit all voting rights. Reinstatement may be accomplished by payment of active membership dues.
A dues schedule shall be maintained in the Standing Rules for Active, Family, Junior, and Inactive Memberships. Family Memberships shall include all members of the immediate family living in the same household and dependent students.
Members failing to pay dues by the regular September meeting will be dropped from the Club Membership. (Article X, Section 2B)
New Member dues are payable at time of application. Those who have become Members after March 31st will be considered paid Members for the next year.
OFFICERS, DIRECTORS AND THEIR ELECTION
Section 1 OFFICERS:
The officers shall be President, First Vice President, Second Vice President, Recording Secretary, Corresponding Secretary and Treasurer.
Section 2 NOMINATION:
A. At the May meeting prior to the June Election meeting, a Nomination Committee of three members shall be elected from a minimum of five nominees. The three nominees receiving the highest number of votes will be elected and the one member receiving the highest number of votes shall be the chairperson. In case of a tie the
elected nominees shall elect their own chairperson. In case of a tie for the Third Committee Membership, a runoff election will be held and only those nominees receiving the same number of votes for the Third position will participate.
B. The Nomination Committee shall present its slate of officers in the Club Newsletter prior to the June meeting. At the June meeting further nominations may be made from the floor, providing the nominee is present or has given his/her consent in writing.
C. A member can hold only one office at a time.
D. A Board Member may be nominated for another office while his/her term is still in effect. The Board Member must, however, resign his/her present office if elected to the new office. The vacancy created shall be filled according to Article V, Section 4.
E. To be eligible for nomination to an office, one must have attended at least 50% of the regular business meetings in the past 12 months or at least 50% of the regular business meetings since becoming an active member, if a member for less than one year.
Section 3 ELECTION:
A. Elections shall be by secret ballot. A majority vote of those present and voting shall be necessary to elect.
B. The election of officers shall be held at the regular June meeting. All officers shall serve a term of one year except the Corresponding Secretary who shall serve for a term of two years and the Directors who shall serve for three years.
C. If a vacancy occurs due to the election (Section 2D), that vacancy will be filled immediately following the general election.
Section 4 VACANCIES:
A vacancy in office other than due to the election (Section 3C) shall be filled by a special election held at the meeting following the announcement of that vacancy. Announcement may be made at a regular meeting or by written notification to Club Members not less than seven days prior to the next meeting. Nominations will be made from the floor.
Section 5 RECALL
Any member of the Executive Board may be recalled by a two-thirds (2/3) vote to recall at a regular meeting of the Club. A motion for recall must be in writing and state reason for recall.
A. A recall motion by the Executive Board may be voted on at the regular meeting at which the Board Minutes containing the motion are read to the Club.
B. A recall motion from the floor will be voted on at the next regular meeting.
The Officers appointed by the President shall be the Parliamentarian.
DUTIES OF ELECTED AND APPOINTED OFFICERS
Section 1 PRESIDENT:
The President shall:
A. Preside at all meetings of the Club.
B. Appoint all standing committees not otherwise provided for in these bylaws.
C. Appoint show chairperson with advice and consent of the Executive Board.
D. Have general supervision of all activities of the Club.
E. Appoint the Parliamentarian.
F. Be Ex-officio a member of all committees except the Nominating Committee.
G. Notify the Recording Secretary as to the time and place of all regular meetings, special
meetings, and Executive Board meetings.
Section 2 FIRST VICE PRESIDENT:
The First Vice President shall:
A. Preside at meetings in the absence of the President or at the request of the President.
B. Be Chairperson of the Executive Board and the Membership Committee.
C. Be responsible to produce current roster by the October meeting and disseminate copy of same
to Club members and a copy to the American Kennel Club.
Section 3 SECOND VICE PRESIDENT:
The Second Vice President shall:
A. Preside at meetings in the absence of the President and First Vice President or at the request of the president.
B. Be Chairperson of the Education and Program Committee.
Section 4 RECORDING SECRETARY:
The Recording Secretary shall:
A. Keep an accurate record of all meetings of the Club and a list of those members attending. B. Keep an accurate record of the Executive Board meetings.
C. Report recommendations and actions of the Executive Board.
D. Notify members of the time and place of all regular meetings.
E. Keep an accurate and up-to-date record of all members’ names and addresses.
F. Call meeting to order in absence of the President, First Vice President and Second Vice
President and conduct election of a temporary chairperson for the meeting.
Section 5 CORRESPONDING SECRETARY:
The Corresponding Secretary shall:
A. Conduct all correspondence of the Club as required.
B. File all documents and correspondence belonging to the Club. C. Keep By-Laws and Standing Rules current for reference.
D. Be custodian of the Club typewriter.
Section 6 TREASURER:
The Treasurer shall:
A. Receive funds.
B. Issue receipts.
C. Make disbursements upon authorization by the Executive Board.
D. Keep an accurate record of all funds.
E. Give an itemized report to the Club or to the Executive Board upon request.
F. Submit books for audit at the close of his/her term, or at the request of the Executive Board. G. Be a member of the Budget and Finance Committee.
Section 7 PARLIAMENTARIAN:
The Parliamentarian shall:
A. Furnish information to members on parliamentary procedures upon request.
B. Quote and interpret the By-Laws and the recognized parliamentary authority upon request of
the President and Members.
C. Be custodian of Roberts Rules of Order. D. Conduct the Installation of new officers.
Section 8 DIRECTORS:
The Directors shall:
A. Provide continuity to the Executive Board.
B. Perform duties as requested by the Executive Board.
Section 9 SHOW CHAIRPERSON:
The Show Chairperson shall:
A. Call and preside at all meetings pertaining to his/her show.
B. Be responsible for meeting all deadlines regarding applications to AKC for show, show-site, judge
selections and assignments, premium proofing, etc.
C. Become familiar with AKC Show Plans Manual and Club By-Laws, Standing Rules and Policies
regarding various aspects of putting on a Show.
D. Develop a workable arrangement with Corresponding Secretary and Committee Chairpersons to
be sure that all correspondence is handled in such a manner that all deadlines are met and all
required forms filed properly.
E. Be involved in any change of judging assignments and any other decision not relegated
specifically to a Committee Chairperson.
F. Be responsible to the President and the Board.
G. Appoint a Bench Show and Obedience Trial Committee thirty (30) days prior to the show.
Article VIII EXECUTIVE BOARD
Section 1 COMPOSITION:
The six (6) elected Officers and the three (3) Directors shall constitute the Executive Board.
Section 2 TERM OF OFFICE:
The Officers shall serve as long as they are Officers. The Directors shall serve for a three (3) year term.
Section 3 ELECTION OF DIRECTORS:
The Directors shall be elected in accordance with procedures set forth in Article V to serve for a three (3) year term. One (1) Director shall be voted upon each year so they can provide continuity in the Club affairs. Vacancies shall be filled in accordance with Article V, Section 4.
Section 4 MEETINGS:
Meetings will be held monthly and at other times as called by the President or First Vice President and shall be open to Club members except that a portion of any meeting may be declared closed by a majority of the Executive Board.
Section 5 AUTHORITY:
The Executive Board shall have authority to manage the business matters of the Club. The Club shall retain the right to rescind by a majority vote any decision made by the Executive Board.
Section 6 QUORUM:
A quorum of the Executive Board shall be a majority of the Board, excluding vacancies.
Section 7 NONPERFORMANCE OF BOARD MEMBERS:
A. A Board member who cannot perform his duties is expected to resign from the Board.
B. The Executive Board will contact a Board member who has been absent from two (2) consecutive
C. The Executive Board may request the Board member’s resignation if absent without acceptable
reasons from the third consecutive Board meeting.
D. The Executive Board may recommend to the Club a recall of the Board member who has
not submitted his/her resignation by the fourth Board meeting.
MEETINGS AND QUORUMS Section 1 MEETINGS:
Regular meetings shall be held at such time and place as shown in the Standing Rules. Regular meetings can be suspended or postponed for one meeting only by a two-thirds (2/3) vote at any regular meeting at which a quorum is present. Special meetings may be called by the President or by a two-thirds (2/3) vote at which a quorum is present, or by a majority vote of the Executive Board.
Section 2 QUORUM
One-fifth (1/5) of the enrolled Active Membership shall constitute a quorum.
Article X COMMITTEES AND THEIR DUTIES
Section 1 STANDING COMMITTEES:
The Standing Committees shall be:
A. Budget and Finance
C. Education and Program
F. Publicity and Public Relations G. Properties
H. Social Activities
Section 2 DUTIES OF STANDING COMMITTEES:
The duties of the Standing Committees are:
A. Budget and Finance:
1. To prepare a proposed budget for the term.
2. To study budgets from previous terms.
3. To present the budget to the Executive Board and to the Club.
1. To receive all applications for membership.
- To encourage active membership and the recruiting of new Members.
- To induct new Members.
- To be responsible for orientation of new Members.
- To publish membership roster annually following the regular Septembermeeting.
- To attempt to contact any Members delinquent in dues prior to updatingmembership roster.
- To notify Recording and Corresponding Secretary of new Members’addresses and status.
C. Education and Program:
1. To maintain a file of educational material.
2. To be responsible for the preparation of the program for each regular
meeting of the Club.
3. To consult the Executive Board concerning plans for the term.
1. To be prepared to produce rules and regulations on Conformation per AKC. 2. To conduct Conformation classes for the education of Members.
3. To assist the Show Chairperson.
1. To be prepared to produce rules and regulations on Obedience per AKC. 2. To conduct Obedience classes for the education of Members.
3. To assist the Show Chairperson.
F. Publicity and Public Relations:
1. 2. 3.
The preparation of public notices of Club activities.
To contact newspapers in order to get proper publicity.
To contact radio and television stations, write spot announcements and
handle all details for such time.
To send clippings and publicity to dog magazines for possible publication. To consult with Program Committee for advance notice requiring
programs and participants. G. Properties:
1. To be custodian of the property of the Club such as Show equipment, coffee urns, etc.
2. To assist Program Chairperson on equipment (movie projectors, screens, tables, props, etc.)
H. Social Activities:
1. To plan and coordinate social functions of the Club such as
Christmas parties, dinners, outings.
2. To coordinate refreshments for the Club meetings.
1. Be responsible for receiving and recording information as to owner’s
name, dog’s name, title completed, date completed, and AKC published
2. Be responsible for acquiring plaques and other awards with proper
inscriptions for presentation at awards meeting.
Section 3 SPECIAL COMMITTEES:
The Special Committees shall be:
A. Auditing Committee
B. Nominating Committee
Article XI ACCOUNTING PERIOD
The accounting period shall be from January 1st to December 31st.
Article XII DISSOLUTION
Upon dissolution, insofar as the Laws of the State of Georgia allow, all cash assets and proceeds from the sale of properties shall be donated to the School of Veterinary Medicine of the University of Georgia to be used for the purpose of small animal research equipment.
Article XIII AUTHORITY ON PROCEDURE
Robert’s Rules of Order, Revised and Robert’s Parliamentary Law shall apply on all questions of procedure and parliamentary law not specified in these By Laws or the By Laws of the American Kennel Club.
Article XIV AMENDMENTS
These By-Laws may be amended by any regular business meeting by a two-thirds (2/3) vote of those present and voting, providing the amendment has been submitted in writing and read at the previous regular business meeting or a written notice of the proposed amendment has been sent to all Members at least fourteen (14) days prior to the meeting.
Article XV DISCIPLINE
Section 1 AMERICAN KENNEL CLUB SUSPENSION:
Any Member who is suspended from the privileges of the American Kennel Club automatically shall be suspended from the privileges of this Club for a like period.
Section 2 CHARGES:
Any Member may prefer charges against a Member for alleged misconduct prejudicial to the best interest of the Club. Written charges, setting forth in detail the nature thereof, must be submitted in duplicate to the Recording Secretary together with a deposit of $10.00, which shall be forfeited if such charges are not sustained by the Board following a hearing. The Recording Secretary shall present a copy of the charges to each Member of the Executive Board at the next scheduled Board Meeting. The Board shall first consider whether the actions alleged by the charges, if proved, might constitute conduct prejudicial to the best interest of the Club. If the Board considers that the charges do not allege conduct prejudicial to the best interest of the Club, it may refuse to entertain jurisdiction and the complaintant shall be notified of the Board’s findings. If the Board entertains jurisdiction of the charges, it shall fix a date for a hearing by the Board not less than three (3) weeks nor more than six (6) weeks thereafter. The Recording Secretary shall promptly send one copy of the charges to the accused Member (defendant) by registered mail, with a notice of the hearing and assurance that the defendant may personally appear in his/her own defense and bring witnesses if desired. The complainant shall also be advised of the hearing date by registered mail and is requested to attend.
Section 3. EXECUTIVE BOARD HEARING:
A. The Board shall have complete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly during the hearing. Should the charges be sustained, after hearing all the evidence and testimony presented, the Board may by a majority vote of those present suspend the defendant from all privileges of the Club for not more than six (6) months from the day of the hearing. If it deems that punishment is insufficient, it may recommend to the membership that the penalty be expulsion. Immediately after the Board has reached a decision, its findings shall be put in written form and filed with the secretary. The secretary, in turn, shall notify each of the parties of the Board’s decision and penalty, if prescribed.
B. When submitted charges involve an Executive Board Member, or Members; those members will be classified as the complainant and/or defendant as applicable and shall be excluded from all Executive Board voting action as specified in this section.
Section 4 EXPULSION:
Expulsion of a Member from the Club may be accomplished only at a meeting of the Club following a Board meeting and upon the Board’s recommendation as provided in Section 3 of this Article. Such procedures may occur at a regular or special meeting of the Club to be held within sixty (60) days but not earlier than thirty (30) days after the date of the Board’s recommendation of expulsion. The defendant shall have the privilege of appearing in his/her own behalf, though no evidence shall be taken at this meeting. The President shall read the charges and the Board’s findings and recommendations, and shall invite the defendant, if present, to speak in his/her own behalf, if he/she wishes. The Members shall then vote by secret written ballot on the proposed expulsion. A two-thirds (2/3) vote of those present and voting at the meeting shall be necessary for expulsion. If expulsion is not so voted, the Board’s suspension shall stand.
Macon Kennel Club, Inc.
As adopted September 10, 1984 Current as of January 3, 2011
MACON KENNEL CLUB, INC. STANDING RULES
Revised as of 7/28/2011
1. The Macon Kennel Club, Inc.; hereafter called “the Club”; has adopted these Standing Rules, hereafter called “SR’s”, by majority vote of those present and voting on September 10, 1984.
2. These SR’s may be changed, canceled or added to, by the majority vote of the Club’s General Membership or the Club’s Executive Board, providing a quorum is present.
3. Any of these SR’s may be temporarily changed or suspended for a specified event, or for a specific time period without causing a rewrite of these SR’s, provided said change or suspension motion is made by rule number and specifies event or time period and that motion is approved by majority vote of the General Membership or the Executive Board at any meeting at which a quorum is present.
4. SR’s are to be kept current by the Club’s Corresponding Secretary.
5. The Club Treasurer will pay all legitimate bills submitted to him/her in a timely manner. The Club Treasurer will submit a report to the Executive Board at the regular monthly meeting of the Board, with a written copy submitted to the President and the First Vice President to be maintained by them in their records. Acceptance of the Treasurer’s written report by the Executive Board will signify the Board’s approval of the actions taken by the Treasurer.
6. Bills for Club expenses incurred by Club members that are submitted to the Treasurer for payment will be itemized and will have a receipt attached when possible. Phone bills submitted for payment will show date of each call, person called, phone number called and amount of each call.
- The Treasurer will seek the guidance of the Executive Board on any bills in question.
- The Treasurer will not present a detailed Treasurer’s Report at the General Membership meeting nor will a
detailed report be published in the Newsletter since non-Club members are present at the general meetings and the Newsletter is mailed to non-Club members. Any Club member wishing a detailed report may contact the Treasurer for this information.
9. A Pre-Show Judges’ Dinner will be held for the Judges when possible, at the discretion of the Executive Board.
10. The President, Treasurer, Corresponding Secretary, Show Chairperson, Obedience Chairperson, Hospitality Chairperson, and their spouses will be invited to attend the Pre-Show Judges’ Dinner at Club expense, EXCEPT that none of the above shall attend if he/she has an entry in, or will be showing or handling an entry at the show for which the dinner is being held.
11. The President, Show Chairperson, Obedience Chairperson, Corresponding Secretary and the Hospitality Chairperson and their immediate family members (as specified in AKC rules) shall not enter or handle an entry at the Show for which the dinner is being held.
12. Alcoholic beverages may be served or purchased by the Club at the Pre-Show Judges’ Dinner or Pre-Show Judges’ Hospitality at the discretion of the Executive Board.
13. No alcoholic beverages will be purchased by the Club to be served at any MKC Show, Installation Dinner or Christmas Party.
14. The midday meal on the day of the Show will be provided at Club expense to Judges, AKC Representatives and spouses, Club members and non-Club members who are working for the Club free of charge. At the discretion of the Show Committee, the Show Superintendent Personnel, Show Photographers, Stewards, Grounds Cleanup, and Show Veterinarian may have their midday meal provided at Club expense.
15. The Club will pay for Judges’ transportation by privately owned vehicles (POV) to and from the Atlanta or Macon Airport and our show site when POV is used in lieu of commercial transportation. Similarly, the Club will pay for Judges’ transportation by POV to and from their place of lodging and our show site in lieu of commercial transportation. Fee will be as agreed upon by the transportation provider and the Show Chairperson, provided agreed fee shows a substantial savings over commercial fare. Club members will be expected to provide said service for expenses incurred.
16. The Recording Secretary will attempt to arrange for someone to perform his/her duties if he/she is unable to attend a meeting. If he/she cannot do so, the meeting chairperson will appoint someone to perform the duties of the Recording Secretary. The person filling in for the Recording Secretary will forward the meeting minutes and roster of those who did attend to the Recording Secretary as soon as possible after said meeting.
17. The President will appoint a Benevolence Committee consisting of a committee member in each area of Club membership, i.e. Warner Robins-Perry, Macon-Gray, and Milledgeville area. It will be the duty of each committee member to send cards and/or flowers, as appropriate, to Club members and/or immediate family. Committee members may pay cash for items purchased and submit itemized bill to the Treasurer or have florist bill the Club Treasurer directly.
18. The criteria for the Judges Selection Committee shall be as follows:
The Judges Selection Committee shall be perpetual. The Judges Selection Committee shall consist of:
1. The current Show Chairperson
2. All future selected Show Chairpersons
3. The President
4. The Treasurer
5. The Corresponding Secretary
6. Club Conformation Chairperson
7. Club Obedience Chairperson
8. Any member of the Executive Board who wishes to participate 9. Members appointed by the President.
A Show Chairperson will be the Chairperson of the Judges Selection Committee for his/her own show and will call and Chair all meetings pertaining to that show. (See Article VII, Section 9). The current Show Chairperson will drop off of the Judges Selection Committee as of his/her
It will be the duty of the Judges Selection Committee to hire judges.
Correspondence with prospective judges and any other correspondence pertaining to a show will be handled under the direction of the Show Chairperson as follows:
- All correspondence will be handled in writing by the Corresponding Secretary.
- Judges will be requested for a specific show date and offered two alternative show dates.
- The telephone will be used as a means of last resort and will in all cases be followed up bywritten correspondence.
Any Club member may participate in meetings of and/or have input into the Judges Selection
19. Special Membership Criteria:
A. Life Membership: The minimum requirement for honorary life membership in the Macon Kennel Club
shall be fifteen (15) years of continuous active membership and minimum age of sixty (60) years, or in the case of a couple, minimum age of the youngest member of the couple shall be sixty (60) years. This is not to specify sole criteria, simply to specify minimum criteria.
B. Honorary Membership: Honorary membership may be bestowed upon someone whom the Club feels has provided services to the Macon Kennel Club or Dogdom, in general, that would warrant such an honor. Such Membership may be awarded by a majority vote of the members present at any regular business meeting. Honorary membership is dues free and does not carry any attendance requests or voting privileges. The Corresponding Secretary shall notify the person selected by letter and with presentation of a Club pin.
20. The following requirements must be met to qualify for a Club Membership Title Plaque.
A. Dog must be owned or co-owned by Club member submitting request.
B. Dog must be shown by, or entries and handling fees paid by Club member submitting request. C. Dog must be in the control of the Club member submitting request at the time the title is
earned. Under the control of, means member of the household or Kennel of the person submitting request.
21. A Fun Match may be held prior to a scheduled Show at the discretion of the Assistant Show Chairperson and Executive Board. The Assistant Show Chairperson will normally be the Fun Match Chairperson. Time and location of the Fun Match, if held, will normally be at the discretion of the Match Chairperson. It will be the task of the Match Chairperson to keep expenses as low as possible since a Fun Match is by nature, a training exercise and not a profit making exercise.
22. Conformation and Obedience Show Training Classes may be held prior to each Show. The scheduling of classes will depend on the availability of instructors as approved by the Board. Time, place, and duration of the classes will be at the discretion of the instructor(s). Classes will be free of charge to Club members. A fee may be charged to non-club members at the discretion of the Executive Board.
23. It shall be understood by all members of the Macon Kennel Club, active and inactive in good standing, that all personal services rendered shall be on a voluntary basis and no recompense shall be expected. The only exception to this would be for transportation of Official Judges to and from show area. For further reference see Item #15, SR’s.
24. All committees, either standing or special, shall consist of an odd number of members, but no less than three (3) members.
25. The meeting of the MKC shall be on the first Monday of each month at such location and time as voted upon by the Club membership. Changes to this schedule will be as prescribed by Article IX, Section 1 of the Club By- laws.
26. When trophy donations are solicited, a specific amount should be solicited. Person soliciting donations should attempt to collect payment at that time. If payment is not made at time of solicitation, donor should be requested to send payment to the Trophy Chairperson as soon as possible. Club members should pay by next meeting. If payment is not made by closing date of Premium List, trophy will not be listed. When money is donated to the Club for the purpose of purchasing show trophies and such trophies are not claimed at that show, those trophies become property of the Club for future use. Breed related trophies that are purchased directly by a member and donated for a show will be returned to that member upon request.
27. Procedures as outlined in Rule #26 for collection of trophy donations will be followed by Catalog Advertisement Chairperson for collection of catalog advertisements.
28. Booth space at the show site will be charged at the Fair Market Value as determined by the Show Chairperson. The Vendor Chairperson or Club Treasurer will collect booth fees from all vendors who have not prepaid. The Vendor Chairperson or Treasurer will monitor booth space to insure compliance with space/fee ratio.
29. The Education and Program Committee will attempt to have a program available for all regular general membership meetings except the July and December meetings. In planning programs, the committee should keep in mind that the September meeting is usually postponed one week due to the holiday. The Committee Chairperson may make expenditures of fifty dollars ($50.00) maximum per program to cover cost of film and equipment rentals, deposits, etc. as necessary to insure timely, informative and educational programs. Expenditures over fifty dollars ($50.00) will be brought before the Executive Board. The Committee Chairperson will maintain accurate records of deposits and returns made as well as expenditures made. This information will be furnished to the Treasurer as needed to be included in the Treasurer’s Report. When possible, the programs will be announced in the Club newsletter.
30. On occasion, elected officers and current Show Chairperson may be in a position that requires them to make a decision without benefit of guidance by the Executive Board. On such occasions, the Club Officers or Show Chairperson involved is expected to attempt to contact a majority of the Executive Board for guidance. If this is not possible and an immediate decision must be made, the Officer or Show Chairperson involved is expected to use his/her best judgment and act as he/she expects the Board would direct. In the above circumstances, the Officer or Show Chairperson will report his/her actions to the Executive Board as soon as possible. In the above circumstances, the Officer or Show Chairperson is assumed to be acting with the full authority of the Club.
31. Smoking is prohibited during regular Macon Kennel Club General Membership meetings.
32. In order for an Active Member to be in good standing he/she must attend at least fifty-percent (50%) of the regular business meetings (Installation Banquet and Christmas Party excluded) held during the prior 12 months. Not withstanding the above, all members will be non-voting members for a period of one (1) full year.
33. Dues Schedule:
Active Adult Single Membership
(Anyone residing in the same household) Junior Membership
(Not associated with a family membership) Inactive Adult Single Membership
34. There will be a $30.00 minimum rental charge per day for use of the Club’s equipment unless modified or waived by vote of the Club membership or Executive Board.
35. A Bench Show and Obedience Trial Committee shall be appointed by the Show Chairperson at least thirty (30) days prior to the show and shall provide each member of that committee with a copy of the most current “Guide for Bench Show and Obedience Trial Committee” dealing with misconduct published by the AKC. The Committee shall consist of an odd number of members, not less than three (3) and shall include the Show Chairperson and the Obedience Show Chairperson.
36. Each prospective new member shall be given a copy of the current Macon Kennel Club By-laws and Standing Rules along with a copy of the Current Rules applying to Registration and Dog Shows published by the American Kennel Club when he/she is given a membership application form. The applicant shall sign a statement on the completed application agreeing to abide by the By-laws and Regulations of the Macon Kennel Club, Inc. and the American Kennel Club.
37. All funds, regardless of form and purpose, received by any Club member in the name of the Club shall be turned over to the Club Treasurer as soon as possible. No funds received in cash by any member will be disbursed by a member except the Treasurer even if disbursement is for the purpose for which the funds were received. All Club funds will pass through the Club account.
38. The Club will sponsor any Junior Handler member who qualifies for the Westminster Garden Show with a $500.00 donation to attend.
39. This SR supplements Article III, Section 2 of the By Laws by adding a one (1) year waiting period for any person(s) not voted into the Club for membership. After the waiting period, the person(s) may resubmit a membership application for another vote by the Club membership as prescribed by Article III, Section 2.
40. Executive Board Minutes. Since the Executive Board is ultimately accountable to the Club membership, a timely effort should be made to inform the membership of the decisions and actions of the Board. Board minutes will be read at the general membership meeting immediately following the Board meeting. When preparation of the Board minutes is not feasible, a synopsis of Board decisions and actions will be prepared and read to the membership at the immediate next general membership meeting.
41. Family Related Board Members. In order to promote diverse and lively discussion of topics brought before the Executive Board, no two officers and/or directors serving on the Executive Board may be related by blood or marriage any closer than third generation. Should an election, possibly through nominations from the floor, result in two family members being voted into office, then one of the officers or directors must resign as soon as the family relationship is noted.
42. Excused Absence from Meetings. In recognition to their service to our country, active duty military members who miss general membership meetings due to official orders will be given credit for such meetings which will apply towards the 50 percent attendance requirement to be a member in good standing specified in Standing Rule 32. In addition, members who miss general membership meetings due to official Macon Kennel Club duties (such as AKC delegate meetings) will also be given the same credit.